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Revenue cycle accuracy depends on how payments are recorded, not just how claims are sent. We post insurance and patient payments, match each one to the claim and the payer's remittance, and flag anything that doesn't add up.
The integrity of the revenue cycle depends heavily on precise payment posting. Errors in posting can lead to incorrect account balances, missed revenue, or compliance issues. Understanding how payment posting errors affect revenue is essential, as even minor inaccuracies can disrupt financial reporting and delay collections. We check each payment against the payer's documentation, so the amount posted matches what the payer actually paid and why.
We review, check and record each transaction, and we match each payment against payer documentation to confirm it's right. We handle both electronic remittances and paper EOBs. Discrepancies get flagged for follow-up instead of being posted and forgotten.
Three parts of the job: posting electronic remittances, checking paper EOBs, and reconciling payments to deposits.
Efficient ERA posting allows payments to be processed quickly and accurately using electronic data. An ERA (the electronic 835 remittance) tells you what the payer paid, adjusted or denied on each claim. We import it, check it and match it to the claim. Each adjustment carries a standard reason code (CARC) and sometimes a remark code (RARC), and we use those codes to send denials and underpayments to follow-up.
Accurate EOB processing is essential for understanding payer decisions and ensuring that payments are posted correctly. Our payment posting experts review each explanation of benefits to verify payment amounts, adjustments, and denials. Likewise, we help healthcare providers identify and address financial discrepancies before posting. We check that what the EOB says matches the claim and your billing records before anything is posted.
Effective remittance posting ensures that payments are recorded accurately within the billing system. The team matches each transaction with the corresponding claim to apply the required adjustments. Following the posting, we perform payment reconciliation to confirm that recorded payments align with bank deposits and payer reports. This process helps identify discrepancies such as underpayments or missing transactions. Reconciliation is part of the posting work, not a separate project at month-end.
Sources: CMS, Health Care Payment and Remittance Advice (ERA/835); X12 Claim Adjustment Reason Codes and Remittance Advice Remark Codes.
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Tell us your payer mix and how far behind posting is, and we'll show you how we'd take it on.
Common payment posting questions we hear from healthcare providers.
Didn't find your question?
Contact usPayment posting services involve recording payments received from patients and insurance companies into a healthcare provider’s billing system, so accounts are up to date and balances reflect the latest transactions.
Accurate payment posting helps maintain correct financial records, reduces billing errors, helps you spot lost revenue, and keeps patient and insurance balances correct.
These services typically cover insurance payments, patient payments (cash, card, online), electronic remittance advice (ERA), and explanation of benefits (EOB) processing.
Correct posting shows underpayments and denials as soon as the remittance arrives, so follow-up can start right away. It also keeps your reports and patient balances right.
Yes, many healthcare providers outsource payment posting to specialized companies to improve efficiency, reduce administrative workload, and hand the work to AAPC/CPC Certified Coders and Billers.
Book a free consultation to see how we'd handle your posting.
Email info@medixcode.com about payment posting, or use our contact page.